Three moments in DockLedger record something about a person who does not work for you: a driver checking in at your gate, a driver choosing to share their phone’s position on the way to you, and someone signing for a delivery on the loading app. Under data-protection law you, not DockLedger, are responsible for those records, and the people concerned must be told what is kept. The product carries the words for you, so there is nothing to write.
- At the gate. The printed QR sign says what checking in records (name, phone if given, registration, which delivery, the time) and who keeps it. The phone page repeats it in the driver’s language — eighteen of them.
- Sharing location. The switch is off by default. Under it, “What is shared” opens the full notice in the driver’s language: position only, only until they switch it off or are checked in, nothing else read from the phone, optional, and how to ask you to see or delete it.
- Signing for a delivery. Above the signature box the signer reads that their name, role, signature, the time and the phone’s position at that moment are recorded; “What is recorded” gives the full version and names your company as the keeper of the record.
What is still yours to do
Put your data-protection contact on the gate sign (the gatehouse phone is on it already), answer a driver or a signer who asks to see or delete their record within a month, and if you connect a carrier’s telematics, make sure that carrier has told its own drivers. The record of processing and the DPA we sign with larger customers describe all three records in full — email us for a copy.